Annual General Meeting 2025

Shareholder registered in the shareholders’ register

Each shareholder, who is registered on the record date of the Annual General Meeting, i.e., on 17 March 2025 in the shareholders’ register of the company held by Euroclear Finland Oy, has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company. 

Preregistration for the Annual General Meeting is possible during the period 6 March 2025 at 10:00 AM (EET) – 24 March 2025 at 4:00 PM (EET): 

a) Through electronic registration here 

Electronic registration requires strong identification of the shareholder or their legal representative or proxy with a bank ID, or a mobile certificate. 

b) By e-mail to Innovatics Oy to agm@innovatics.fi. Shareholders registering by e-mail shall submit the registration form and eventual advance voting form available on this webpage under the headline Materials and links or equivalent information.

c) By regular mail to the following address: Innovatics Oy, General Meeting / SRV Group Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki. Shareholders registering by mail shall submit the registration form and eventual advance voting form available on this webpage under the headline Materials and links or equivalent information.

When registering to attend the general meeting, individuals are required to provide the following information: the shareholder’s name, date of birth or business ID, e-mail address or phone number and address, as well as the name of a possible assistant or proxy representative, and date of birth and e-mail address or phone number of a proxy representative.  

The personal data given to SRV Group Plc or to Innovatics Oy is used only in connection with the general meeting and with the processing of related registrations.  

The shareholder, his/her authorized representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation at the meeting venue. 

Additional information on registration and advance voting during the registration period is also available by telephone during the registration period of the general meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 p.m. (EET) and from 1:00 p.m. to 4:00 p.m. (EET). 

A holder of nominee registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which he/she on the record date of the general meeting, i.e., on 17 March 2025 would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Oy. The right to participate requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by 24 March 2025 by 10:00 a.m. (EET). As regards nominee registered shares this constitutes due registration for the Annual General Meeting. Changes in the holding of shares that take place after the record date of the general meeting have no effect on the right to participate or to vote in the general meeting. 

A holder of nominee registered shares is advised to request without delay necessary instructions from the custodian bank regarding the temporary registration in the shareholders’ register, the issuing of proxy documents and voting instructions and preregistration for the Annual General Meeting as well as advance voting. The account manager of the custodian bank shall temporarily register a holder of nominee registered shares who wants to participate in the general meeting into the shareholders’ register of the company by the above-mentioned date at latest and, if necessary, arrange advance voting on behalf of the holder of nominee registered shares before the end of the registration period applicable to holders of nominee registered shares. 

A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation.  

A shareholder’s proxy may also elect to vote in advance as described in this notice if they so wish. The proxy representative must authenticate to the electronic registration service and advance voting personally with strong authentication, after which they will be able to register and, if necessary, vote in advance on behalf of the shareholder, who they represent. 

A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the general meeting. Proving the right to represent can be done by using the suomi.fi e-Authorizations service available in the electronic registration service. A template for a proxy document and voting instructions is available on this webpage under the headline Materials and links after the start of the preregistration period after the start of the preregistration period. When a shareholder participates in the general meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the general meeting. 

Possible proxy documents should be delivered preferably as an attachment with the electronic registration or alternatively by mail before the last date for registration at latest on 24 March 2025 at 4:00 p.m. (EET), to the address Innovatics Oy, General Meeting / SRV Group Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki or by e-mail to agm@innovatics.fi.  

In addition to submitting proxy documents, a shareholder or her/his proxy representative shall ensure that she/he has registered for the Annual General Meeting in the manner described above in this notice. 

Shareholders, whose shares are registered on his/her personal Finnish book-entry account can vote in advance on items 7–21 on the agenda during the period 6 March 2025 at 10:00 a.m. (EET)–24 March 2025 at 4:00 p.m. (EET): 

a) Through electronic advance voting here.  

b) By mail by submitting the advance voting form available on this webpage under the headline Materials and links or equivalent information to Innovatics Oy at Innovatics Oy, General Meeting / SRV Group Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland. 

c) By e-mail by submitting the advance voting form available onon this webpage under the headline Materials and links or equivalent information to Innovatics Oy by e-mail at agm@innovatics.fi. 

Advance votes must be received by the time the advance voting ends. In addition to voting in advance a shareholder shall preregister to the general meeting before the last date for registration.   

A shareholder who has voted in advance cannot exercise the right to ask questions under the Finnish Limited Liability Companies Act and has no right to demand a vote unless he/she attends the general meeting in person or by proxy at the meeting venue. 

Advance voting for holders of nominee registered shares is carried out via the account manager. The account manager may vote in advance on behalf of the holders of nominee registered shares he/she represents in accordance with the voting instructions given by the holders of nominee registered shares during the registration period applicable to holders of nominee registered shares. 

The proposal for a resolution subject to an advance vote shall be deemed to have been submitted unchanged to the general meeting.

Pursuant to Chapter 5, Section 25 of the Finnish Limited Liability Companies Act, a shareholder may also present questions with respect to the matters to be considered at the general meeting in advance by 20 March 2025 by e-mail to yhtiokokous@srv.fi. The company’s management will answer such questions submitted in writing in advance at the general meeting.